Skip to main content
Equipify.ai

Troubleshooting

Invoices & payments

Payment links, portal pay failures, mismatched totals, and collections cadence issues—operations-first triage linked to quote-to-cash workflows.

Quick answer

Start here

Invoice/payment issues usually split into configuration (tax, entity, portal), customer-side blockers (card, approvals), or operational timing (invoice sent before completion). Triage with explicit error codes and a repeatable collections cadence.

Issues & fixes

Invoice total looks wrong before sendLine items, tax basis, discounts, and partial completions combine quickly. Rebuild from the work order line source and compare tax profile vs customer exemption flags.Tap to expand steps & related links

Recommended checks

  1. List line sourcesLabor, parts, fees, discounts—each mapped intentionally.
  2. Validate tax profileExemptions and jurisdictions are common deltas.
  3. Check active quotesEnsure the correct quote revision attached.
  4. Confirm completion scopePartial work should not invoice as full scope.
  5. Peer reviewSecond finance/dispatch approval for high-risk accounts.

FAQ

Who owns invoice defects—dispatch or finance?
Operations owns field completeness; finance owns tax/entity correctness. Define a RACI so tickets don’t bounce.